After all, you should manage your task app, not the opposite. The trick to this will be to figure what tags work for you and try not to go too far past that. When I say you can go nuts with tags, I mean that in the you-can-make-yourself-crazy sort of way. That’s the blessing and the curse of tags. Applying tags takes at least two taps and a little scrolling if you’ve got a long list. On iPhone and iPad, applying a flag takes just one tap. On the Mac, it’s one click of the mouse (or even easier, one keyboard shortcut Shift-Command-L). Flags are the easiest designator to apply to a task. Projects are often hierarchical and even with an extensive tagging system, a separate sort by project still makes sense. While you could abandon projects and use tags instead, that’s a bad idea.
Projects are a completely different way to think about and organize your tasks. So what about the other two traditional OmniFocus task sorting criteria, projects and flags? They’re both still there and for good reason. All of your tags will work inside custom perspectives, or you can go to your tag list and look through them. I could alternatively set a different notification when I’m leaving. For example, my Disneyland notification tag triggers when I arrive. From the tag view, you can set tag status, location, and how notifications trigger. You just tap the tag button and then tap on an existing tag or type in a new one.
Omnifocus priorities full#
You can even tag tasks that are only relevant on a full moon if that floats your boat. Make tags for tasks you’ll only perform while drinking tea. Make tags for tasks you just want to perform in the morning. Because this is tag based, it can pull items tagged to my location out of any of my projects.Ī lot of folks like to set their tasks in an A-B-C priority order. I’ve been adding more locations tags with places I go often like the grocery store, the post office, Target, and the hardware store so whenever I go in, I get a notification and can take a look at my list. Then, as I was walking into Disneyland with the family, I’d get a notice reminding me to take a few pictures for the book. I decided Disneyland would be a better subject than my home, so I created a tag in OmniFocus 3 based on the Disneyland location and then set an alert based on the geo-boundary. This opens up the use of locations in all new ways.įor example, when I was finishing up the iPhone Field Guide, I had a long list of pictures and video to add to the book. You can also set specific geographic locations to tags. With the new version of OmniFocus, you can set a per-tag notification.
Omnifocus priorities plus#
This workflow really combines two new features, tags plus granular notifications. It’s a massive pain in the neck to get logged in, and that process started so now, with a tag, I can easily get a list of all those filings (regardless of project) once I do log in to the creaky government flash-based website and batch the filings all at once.Īnother use for tags in my experimentation so far is to get much more granular with location. For example, I’ve created a tag that relates to a very specific online corporate filing I do for some of my legal clients. I’m also experimenting with certain classifications of work. I’ve been experimenting with tags based on energy level, so when I’m in the afternoon doldrums, I can have OmniFocus show me just a list of “brain dead” tasks I can check off without needing to concentrate. This isn’t, however, limited to just locations and people. I could then create a custom perspective based on those two flags so, when Daisy is around at home, I can filter down to all tasks holding down those two tags. Using the above example, I can put a task that has both the “Home” and “Daisy” tags applied. You can now put any number of tags on a task, giving you much more power to filter tasks. However, with traditional contexts you could not qualify a task by both a person and a location because there was only one dimension of a context.
Omnifocus priorities mac#
For example, some tasks can only be done on your Mac or with a certain co-worker. Traditionally, following GTD cannon, context was used to put a task in a certain place or with a certain person. The benefit of tags is that it adds a lot more dimension to ways you can slice and dice your tasks. With the new version, context has been replaced by tags. Traditionally, OmniFocus had three ways to index a task: by project, by context, by flag status.
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